What’s Involved in Hosting a Large-Scale Event?

Hosting a large-scale event can be a daunting task, but with the right planning and execution, it can also be a rewarding and memorable experience. At Signature Event Rentals, we have the expertise and resources to help you plan and host a successful large-scale event in Virginia or Washington, DC. From small corporate gatherings and company parties to family reunions and charity galas, our event rentals provide a professional, yet welcoming aesthetic. With our team, you can browse a myriad of crisp linens, catering rentals, and heating and cooling options that all make for a successful event. Read on and contact us today to learn more!

Have a Clear Vision

Before you begin planning, it’s important to have a clear idea of the purpose of your event, the size of the guest list, and the budget. This will help you determine the type of venue you need, the number of tables, chairs, and other rentals you will require, and the entertainment and catering options you will offer. Signature Event Rentals can help you choose the right rentals and services to match your vision for the event, including linens, tables, and chairs.

Secure a Venue

Once you have a clear vision for your event, the next step is to secure a venue. Depending on the size of your event, you may need to rent one of our tent rentals, a dance floor, or stages. It’s important to choose a venue that is spacious enough to accommodate your guests, but also one that is easily accessible and has ample parking. Signature Event Rentals can help you find the perfect venue and provide all of the rentals you need to make it a success.

Organized Rental Services

Once you have secured a venue, you will need to begin planning the details of your event. This includes choosing a theme, designing invitations, and coordinating the catering, entertainment, and decorations. It’s important to work with a team of professionals who can help you with these tasks, as well as handle the logistics of setting up and breaking down the event. From our convenient rental pickup and dropoff processes to our easy-to-follow set-up instructions and world-class customer service, we strive to be the standard bearers for full-service event rentals in Virginia and Washington, D.C. Our team of professionals has the expertise and resources to help you plan and execute a successful event, taking the burden off of you so you can enjoy the occasion.

Consider Safety and Security

In addition to the physical details of your event, it’s also important to consider the safety and security of your guests. This includes ensuring that all equipment is set up and safely operable, as well as having a plan in place for emergencies. Signature Event Rentals is committed to safety and provides all of the necessary safety procedures to ensure a successful event. We are committed to providing quality customer service, having cutting-edge products, and always being on time for your event. We believe that a professional work ethic alongside diligent safety procedures is what you deserve from your event rental company, and that’s what we provide.

Hosting a large-scale event requires a lot of planning and coordination, but with the help of Signature Event Rentals, it can be a memorable and enjoyable experience for everyone involved. Contact us today to learn more about how we can help make your event a success with our wide range of event rentals and tent rentals.

December 14, 2022December 16, 2022

4 Wedding Rental Pieces You Cannot Pass Up

If you’re planning a wedding, renting high-quality pieces can make a huge difference in the atmosphere of your special day. Signature Event Rentals in Fredericksburg, VA, is a great place to find the perfect pieces to make your wedding even more special. Here are four wedding rental pieces we think you can’t pass up. Contact Signature Event Rentals today to get started!

Linens:

Your wedding tables need to look beautiful and inviting, and that means high-quality tablecloths and napkins. Renting linens will ensure your tables look amazing and are always in pristine condition. Plus, you’ll have access to a wide selection of colors, styles, and materials to choose from.

Lighting:

Lighting is an important part of setting the mood for your wedding. You’ll want to choose the right kind of lights to create the perfect ambiance. From soft, romantic lighting to bold, dramatic lighting, renting lighting can help you create the atmosphere you’re looking for.

Dance Floor:

Every wedding needs a dance floor so that guests can get up and boogie. Renting a dance floor is a great way to ensure your guests have plenty of room to move and groove. Plus, you can choose from a variety of sizes and styles to best fit the size of your venue.

Arches and Chuppahs:

If you’re having an outdoor wedding, you’ll want to rent arches and chuppahs to create a beautiful backdrop for your ceremony. You can choose from a variety of materials and colors to create the perfect look. Plus, these pieces are a great way to add a unique touch to your wedding.

These four wedding rental pieces are essential for creating an amazing atmosphere on your special day. Signature Event Rentals in Fredericksburg, VA, is here to help you find the perfect pieces for your wedding. From chairs to linens, we have everything you need to make your day special. Contact us today to get started!

June 2, 2020May 22, 2020

How to Handle Wedding Guest Problems

Wedding plans are already hard to manage in the first place, and having to deal with uncooperative guests could bring you too close to your breaking point. There is no need to worry as you can handle wedding guest problems with grace just like with the other items on your wedding planning checklist. Here are some tips:

When unwanted guests get invited…

Most of the time, having unwanted guests is a result of some people inviting themselves. They’ll just announce to the bride and groom-to-be (or the couple’s family) that they’ll be attending. If this happens, what you can do is to not send them a copy of the invitation. If the said guest is persistent, you could make sure that the details of the event don’t reach them at all. Avoid posting anything on social media prior to the event. Should you have to use social media, create a private group chat. You can also assign people to serve as point-of-contact so you don’t have to have too many people on the group chat.

If in case your parents (or other invited guests) are responsible for inviting the unwanted guests, talk to them about doing the “uninviting” for you. Try to be as calm as possible but be firm that you will not allow the unwanted guests to be at your wedding.

When the uninvited guest still shows up on your wedding day, well, just ignore him or her as much as possible. Don’t let anyone ruin your big day. Deal with the uninvited guest on another day.

When family members and friends are known for their embarrassing behavior…

You probably have relatives who are known for their ill-mannered behavior. And since they are part of the family, you can’t just uninvite them to the occasion. If you’re sure they will cause a scene, you can choose to have an intimate immediate family-only ceremony. To pacify them, what you can do is to just invite them to the reception. You can make up an excuse that you’re working within a budget, or that you did that for their sake as you don’t want them to have to sit still for a long time.

Additionally, you can also just opt to have 2 separate receptions: one specifically for friends and colleagues, and another for family and relatives. Since your relatives are most likely aware of what to expect from the cheeky members anyway, they would not have as many complaints. These receptions don’t have to be full-blown events either. A simple sitdown meal for both should be enough to pacify them.

When a guest gets too involved with the decisions…

Some guests like to provide unsolicited advice. And while you can try to ignore them, there are some who like to air out their disappointment when you don’t heed their advice. If this happens and you want to take the high road, just tell them that their advice came a little too late and that the details have already been finalized.

Your wedding memories will last a lifetime. Talk to Signature Event Rentals for your tent rental so that the weather will be one less thing you worry about on your big day.

March 3, 2020March 1, 2020

Choose Your Wedding Linens Wisely

Wedding linens include tablecloths, napkins, chair covers, and table runners. They protect guests as well as furniture from spills and stains. More than that, linens serve as decorative elements, adding to the overall look of your big day.

Choosing linens doesn’t have to be a chore. Here are some things to remember when renting your wedding linens.

1. Stick to your budget.

Linen rental costs ranges from as low as $6 to about $20 each. Sometimes, when we’re too distracted with choosing from the different colors and styles, we don’t notice that we’ve gone beyond what we intended to spend. Moreover, there might be times that we feel uncomfortable negotiating for a better deal.

What you can do is to start the buying process with the budget in mind. Doing so will set the expectation of the vendor on where you are at budget-wise. Also, research in advance on what types of wedding linen are within your price range.

2. Figure out what style you want or what design you are going for.

When you know what you want, you’ll only have to browse certain styles and you don’t have to go through all the types just to have an idea of what you want.

Also, since you already have an idea on what look you’re going for, it’s easier to mix and match the pieces, with regards to the color and design. And with that, the next point brings us home.

3. List down the important details of what you are looking for.

Since you already have a budget in mind, as well as a theme you’re going for, you can now easily list down all that you’ll be needing for your wedding reception.

Make sure to note the quantity and the different types you’ll be needing, as well as the places you’ll be putting them in. It might be helpful if you also list down the average prices for each type so you’ll know when you’re reaching too high a price tag.

Another important thing to add is to bring a cheat sheet of the exact measurements you’ll be needing so that you don’t end up with tablecloths that are too long for your tables and draping over everyone’s shoes (to the point there might even be an accident) or too short that you can see everyone’s crotches.

4. Add a little extra flair

You won’t go wrong if you stick to tried and true solid colors, like white or cream, for example. But that would be too boring, right? Add a little something dramatic to add interest to your wedding style. You can also use different fabric textures or use fabric prints for contrast.

$linens$ When it comes to wedding linens, you can’t go wrong when you rent from Signature Event Rentals. We have a wide variety of wedding linens to choose from. Call now to inquire!

June 25, 2019June 11, 2019

Four Steps to the Perfect Wedding Gift Registry

Weddings can take a lot of work, but some of them are legitimately fun — that is, if you know how to handle them right! The wedding gift registry is one such aspect of the wedding that can be loads of fun! Imagine your future home filled not just with love and happiness, but also with thoughtful gifts from friends and family. We have some tips to help you start your wedding gift registry.

Timing is key. There are some couples who wait until the last minute to register, but it’s better if you start off as soon as the preparations begin (i.e., just after engagement). This gives guests time to buy gifts for the many pre-wedding events, from engagement parties to bridal showers.

Spice it up. Have a registry list that speaks about who you are as a couple. It’s useless to register for a microwave oven if you often eat out anyway. You can search the web for ideas, but don’t feel like you have to conform yourself to them. Also, it’s okay to register for top-of-the-line items if you feel that’s what you really need! This gives your guests the option to buy the bigger items as a group.

Don’t ask for cash! You might feel overwhelmed by all the preparation that you might think “let’s just go for cash and think of gifts later”. There are financial registries, but it can be awkward for your guests to fulfill this. If you need cash for something intangible like a dream honeymoon, you can register directly for these through specialized online services. All you need is to search!

Make it easy. The biggest blocker for guests isn’t the price of the gift, but the hassle of doing the purchase. So make it easy, and register at a national chain of stores (or at least those that are easy to find and with a lot of choices). Throw in some variety as well — a mix of stores from both ends of the price-range spectrum should give them the choice they need.

In the end, the wedding gift registry is one aspect of the wedding that will likely remain with you for a long time! So put some thought into it, and most of all, have fun!

Get this love letters wedding backdrop to make your wedding day photos extra special. You can rent these from Signature Event Rentals.

March 15, 2019March 11, 2019

5 First Dance Songs For Your Wedding

Spring is one of the most popular times for weddings, especially here in Virginia where our wedding rentals company is located. The cold chill of winter has dissipated and we’re not quite into the hot, humid summer yet. The weather is essentially perfect, flowers are in bloom, and it is the perfect setting for a gorgeous wedding.

One of the most special moments at any wedding is the first dance. It’s a time when all eyes are on the happy couple before the real party begins. If you’re planning a first dance for your spring wedding, you’re likely trying to figure out which song is right for you and your partner. Below, we’ll discuss a few songs that make for an amazing first dance. But first, make sure you have everything you need to make your first dance perfect, including a dance floor rental, a good sound system, and a wedding tent rental if you are having an outdoor wedding!

Hit The Dance Floor With These First Dance Songs

“Can’t Help Falling In Love With You” by Elvis Presley

This classic first dance song couldn’t speak more truthfully about the power of love. The King of Rock And Roll sings, “Take my hand, take my whole life too, for I can’t help falling in love with you.” If you aren’t already considering this song, you should be.

“Perfect” by Ed Sheeran

Sometimes you don’t have to look to the sixties to find one of the greatest love songs. Ed Sheeran hits the feelings of love spot on when he sings, “Cause we were just kids when we fell in love, not knowing what it was, I will not give you up…” This song is perfect for high school sweethearts and your guests will be amazed as you waltz across the dance floor.

“First Day Of My Life” by Bright Eyes

When you simply cannot imagine how you lived without your partner, then Bright Eyes has the song for you. This simple and sweet song says, “This is the first day of my life… I think I was blind before I met you.”

“Marry Me” by Train

If you feel like you will just never get enough of your partner, consider this song. Train starts off this number with “Forever will never be long enough for me to feel like I’ve had long enough with you.” Your guests will be swooning!

“The Luckiest” by Ben Folds

For couples who feel like they were brought together by fate, “The Luckiest” is a great option. The lyrics, “Now I know all the wrong turns, the stumbles, the falls brought me here” speak to couples who have managed to find each other despite certain circumstances.

Do You Have What You Need For Your First Dance?

A good first dance requires renting a dance floor and a good sound system rental, especially if you are having an outdoor wedding. If you need a dance floor rental in Virginia, we can help! We can also provide gorgeous wedding canopy rentals to ensure the weather doesn’t ruin the fun. Add all of your necessary wedding rentals to wishlist today to get started!

February 26, 2019January 30, 2019

Save the Date: Common Wedding Mistakes and How To Avoid Them

You’re preparing for the big day, and the wedding planning is in full swing! But there are some things you need to watch out for if you want to make sure your special day is just as you want it. Here are some of the most common wedding mistakes, and how you can avoid them.

Overspending on one thing

Typically, there’s one aspect of the wedding where many couples tend to splurge most, or even overspend. For some, it’s the wedding gown, others it’s the cake, and for others it’s the venue. Committing too much money on one aspect of the wedding could get you in a tight spot when something else comes up, like when you need to rent extra tables and chairs for an expanding guest list.

The surest way to prevent this is to make a comprehensive budget way before you commit to anything. Your budget will determine your options. Run through each element of the wedding, from the ceremony to the honeymoon. This way, you can manage your costs even when you run into surprises.

Sending out the wedding invites too early

You should send out the save-the-dates early, but being too early also has unwanted consequences. The best time to send out these invites will be after the guest list has been firmed up and finalized. People who receive the invites may have fallen out of the guest list in the intervening months, and new people may have taken their slots. These instances can be tricky to resolve, so avoid them together by sticking to the list.

Assuming those invited won’t make it

Statistics say that around 10% of those you invite can’t come, and the numbers go up to 20% if there’s significant travel involved (as in destination weddings). But don’t send those invites just for show. There’s still a chance everyone invited will come, and that’s something you have to prepare for. So check that guest list again.

Not taking the weather into account

It doesn’t matter what the weather forecast says, or if most of your ceremony is done indoors. A surprise downpour can put a damper on everyone’s spirits, and you need to take this into account when making your plans. From having umbrellas and coats ready to arranging a standby tent or emergency transportation when needed, make sure neither you nor your guests will be affected much by the rain, snow, wind, or sun.

Trying to please everyone

It’s your wedding! Don’t stress about what others might think of your decisions. Worrying will take the fun out of wedding planning and the focus away from what everyone should be celebrating.

If you’ve got a handle on all these, chances are your wedding will be the fairy tale you hope for it to be!

This majestic throne love seat is a must for your wedding! The bride and groom certainly deserve to be treated like royalty on their wedding day. Contact Signature Event Rentals to inquire about availability.

October 4, 2018September 28, 2018

Top 5 Tips for A Beautiful Autumn Wedding

Top 5 Tips for a Beautiful Autumn Wedding

Many people consider fall to be the most romantic time of the year, and hence the perfect time for a wedding. And why not? Autumn leaves and hot chocolates are perfect for reminding us of the meaning of love and intimacy.

But precisely because it’s high time for weddings, it’s essential to plan accordingly when setting up your wedding in nature’s golden glow. Here are a few tips to consider for a beautiful autumn wedding:

1. Location

Think rustic when it comes to autumn weddings. When choosing your location, consider country, forest, and barn locations. Fall foliage makes an ideal backdrop for your wedding photos.

2. Color Palette

Autumn’s rich color palette which includes dark oranges, vivid yellows, leafy greens and deep reds can exude earthy, dramatic looks. Hints of gold and bronze are perfect for fall, and add a luxurious touch to your setting.

3. Accessories

You’ll want to adorn your wedding with rustic accessories. Visit your local park and collect twigs, autumn leaves, pine cones, acorns, chestnuts and wildflowers, to use as decorative wreaths or as place settings.

4. Be prepared

Autumn is just a few steps away from winter’s snowy embrace, so it’s a good idea to bring provisions for warmth. That means dressing up according to the weather, which would allow you to enjoy the magnificent beauty of autumn outdoors — it’s a shame not to! Be prepared with other stuff like umbrellas, heaters, and blankets as well, to prepare for whatever Nature has to offer.

5. Use the golden hour

One thing that could easily be taken for granted during autumn is its magnificent lighting. Give your photographers and videographers an easier job by incorporating the “golden hour” into your wedding ceremony. This is the hour after sunrise and the hour before and after sunset, when the lighting is best. There’s nothing better than the golden leaves and the golden glow of the sun. Plan your photography to capture the autumn landscape and the vibrant colors around your venue.

And of course, don’t be afraid to break out of the mold! You may be celebrating your wedding in autumn, but you can always incorporate your own color palette and mix it up with that of the red-and-gold outdoors. This way you can “personalize” autumn into something that’s all your own, something you could remember the rest of your lives by!

Thinking of an outdoor autumn wedding? Let Signature Event Rentals help you in making your dream wedding come true. Call us now to inquire about tent rentals.

July 19, 2018June 28, 2018

Questions To Ask When Planning Your Destination Wedding

A beach wedding. A romantic Parisian wedding. For your destination wedding, there are hundreds of locations around the world you could choose for their beauty, meaning, or romantic appeal.

While a destination wedding may be a dream for many couples, it has its own set of challenges that need navigating. The questions in this guide will give you the lowdown on making your destination wedding not just a dream but a resounding success!

Is it practical?

When planning a destination wedding, don’t forget the practical stuff. Make sure the place is affordable and accessible so that family and friends can join you. And you’ll want service providers not to have any problems going there. Plus, you need to chart how the venue changes over each season of the year.

There are lots of little things to consider to make sure the venue can hold your wedding. You may work around some of the details later. This is why personally visiting and spending a bit of time in your preferred destination before the wedding itself is a must.

Is it legal?

Get in touch with local authorities on the nitty-gritty of setting up a wedding venue in your chosen spot. It’s also important to research the marriage requirements there (if in a foreign country). There are some countries that allow you to be wed only after a certain “residency requirement”, which could mean you should be in town for anywhere from a week to a month before getting cleared to take your vows.

As an added tip, do your research well as you may have some ideas that might be considered disrespectful to the local culture.

Can you get help when you need it?

No one is more knowledgeable in a certain area as the locals who live there. So if you have some pressing questions, don’t hesitate to ask. From simple stuff like where to rent tables and chairs to finding other wedding vendors for specific needs, a little local help couldn’t hurt.

Destination weddings can be complex affairs, but when handled properly they can be the best investment you’ve made in your life. So plan ahead and have fun while you’re at it!

Let Signature Event Rentals help you in choosing your wedding decor to make your celebration more memorable.

May 17, 2018May 14, 2018

Wedding Planning on a Budget

Are you stressed out thinking about the expenses for your wedding? Don’t be. It is possible to have an affordable and memorable wedding. You only need to plan ahead. What you save in money, you invest with time.

Here are some wedding planning tips to help you stay within your budget:

1. Guest List and Invitations

Invite your closest friends and immediate family only. For the invitations, make your own. You can use templates available online. You can play with the designs but it’s better to make it simple, especially if you’re not that into graphic design. And then, print them yourself.

2. Venue and Decor

If you’d like to stick to a budget, consider holding your ceremony, or at least, your reception at home, especially if you have a spacious backyard or a garden. If you don’t, you can also just empty out your living room to make space. This is doable if you follow the first tip of inviting just immediate family and close friends.

If you really can’t do it at home, consider doing an outdoor wedding. A nature park is more likely to be cheaper than renting a hotel function room or a hall. Plus, it’ll be pre-decorated, courtesy of Mother Nature.

For your decorations, go with simple and minimalist style. If you’re a bit artistic, go the DIY route. Let your creativity shine through while staying within your budget.

3. Attire and Rings

The wedding dress is cheaper off the rack. You can also wear a simple white dress, which will go well with your minimalist theme.

Instead of buying new dresses for the bridesmaids, they could wear something they already own, but in a color that matches the motif. The groom and his men could rent as a group, or just wear matching suits.

4. Food and Music

The food could be catered by a family-owned restaurant, or if your friends and family are willing to help, you can cook for your own reception. For the program, you can also ask a friend to play as the DJ for your event.

5. Gifts and Souvenirs

Instead of having a registry and asking for gifts, you can ask for help. Delegate tasks to your friends and family. You can ask a photographer friend to take your wedding photos for free, or at least, at a discounted price. You can also give handmade gifts, like cookies, soap or candles. Or you can skip the souvenirs and send thank you notes instead.

There’s a lot you can do to trim down your wedding expenses. What’s important is your commitment to making a memorable wedding day to start the rest of your life as a couple together.

$linens$ Need linens for banquet tables, bars, high top tables and more for your wedding reception? Let Signature Event Rentals take care of your linen needs for a memorable wedding.