How Many Wedding Rentals Do I Need?

How Many Wedding Rentals Do I Need

So you’re almost all set for the big day! Congratulations! Make sure you don’t miss out on any essential Virginia wedding rentals from Signature Event Rentals. Keep reading to learn how to decide how many tables and chairs you will need, as well as what size wedding tent rental.

Table Rentals

We’re starting with tables because, believe it or not, there can be a lot of variation in table sizes and shapes – even at the same wedding. If you are having a cocktail hour before your reception, you’ll obviously need cocktail tables. But you will also need dinner tables, perhaps a few banquet tables for the wedding party, banquet tables for the buffet, and possibly even a separate table for gifts. It is also not uncommon for couples to mix and match table sizes and shapes for their wedding to get the most out of their space.

With all the different types of tables, you are probably wondering, then, how many tables you will need. Our largest circle table rentals are 72” across, which can comfortably seat 10-12 adults. A 60” table can seat 8-10 adults, and a 48” circle table rental can seat 6-8. So take into consideration the number of guests when reserving your wedding table rentals.

If you go for banquet tables, keep in mind that each guest will need at least two feet of space along the table. So one side of an 8’ banquet table rental can seat 4 people comfortably.  That being said, you will obviously need to rent chairs as well. Be sure to get about 5% more chairs than expected guests, just in case a few last minute plus-ones join the party. Unfortunately, not everyone who RSVPs will show up, but you never know who will bring an uninvited guest in their place!

Tablecloth Rentals

Of course, you will most likely want to dress up your tables with tablecloth rentals. Linens for weddings do a lot to tie everything together. At our Virginia wedding rental company, we offer tablecloth and linen rentals in over two dozen colors. So whether you’re having a beachy wedding with aqua blue tablecloth rentals or a cozy fall-themed wedding with pumpkin colored tablecloths, you know we’ll have exactly what you need. And, of course, you can always count on our linens being delivered clean, wrinkle-free, and ready to go. Deciding how many tablecloths you will need is arguably easier than deciding how many tables. Simply make sure every table has a covering, and even mix and match colors for added flair.

Wedding Tent Rental

If you are having an outdoor wedding, as is common here during the spring and fall, you will obviously need a tent rental. Even if you don’t plan on using a tent, having a deposit on one for standby can make or break your wedding should the weather go south. As a leading provider of white tent rentals, you are sure to find the exact size and style you are looking for.

When deciding on a wedding tent size, there are a few things to take into consideration. The first is what will the tent be used for? If you are only using the tent for the reception and not for the ceremony, then you will need a relatively large tent. On the other hand, if you are planning to have your ceremony outside and your reception indoors, then a smaller tent will suffice. Let’s focus on the reception, though, as those will require the most space. A huge wedding with up to 400 guests and round dining tables will need our 40×100 large tent rental. For 200 guests, a 40×40 wedding tent will work, though it may be just a tad on the crowded side if you have tables and a dance floor. For smaller weddings with just under 100 guests, consider at least a 20×40 tent rental. If you are unsure how much space you will need, err on the side of too much rather than too little, especially if you feel there is a likely chance of rain or extremely hot weather. This will give you plenty of space for buffet tables and a large dance floor rental.

We Have The Virginia Wedding Rentals You Need

Based out of Fredericksburg, we serve the surrounding areas in Virginia as well as parts of Washington D.C. Make sure you have all of your wedding rentals booked well in advance so there are no last minute surprises. Reserve your tent, tables, linens, and chair rentals today!

4 Things to Consider When Looking for A Tent Rental

If you’re planning an outdoor event, you’re likely to start booking (or at least inquiring about) rental companies. And one of the first things that you need to secure is the tent. However, you have to be aware of your needs before you rent one.

Here are some things you should consider when looking for a tent rental:

1. Space for Setup

Before you go book your tent supplier, first check out the venue and measure the space you’ll have. Bear in mind that you have to account space for every single thing including the number of guests you’ll be inviting. Note that frame tents consume less space while pole tents require an extra 5 feet on each side for staking allowance.

2. Number of Guests

The number of people you’d be inviting will play a big role in deciding what kind of tent you need. You should consider your budget as well. Usually, the cheaper option is a pole tent, but if space is going to be a problem, then choose frame tents

3. Location

You also have to consider what kind of terrain you’ll have with your chosen venue. Will the tent be setup on grass or concrete? You have to note that when your venue has a concrete ground, it’s better to rent frame tents, but if it’s a flat grassy area, go for pole tents.

4. Canopy Style

There are different canopy styles and you have to consider what you need before you choose one.

Structured frame tents have no center (internal) poles so there isn’t an accident-prone pole hanging out. Rooftop tents, on the other hand, have a shorter installation time and better coverage. Festival frame tents have a high swooping peak and tensioned fabric which is perfect for uncomplicated installation, and wrinkle-free cross cable mast support system. A clear top frame tent is a vinyl canopy, providing natural lighting in the day and a perfect night for stargazing. Finally, sailcloth tents are waterproof and are translucent, so there is adequate natural lighting.

Choosing a tent to rent is a crucial part of planning for an outdoor event. It has to be the right fit for your needs. This guide will help you in finding the right one.

 

tent rentalWhether you need a small or a huge tent rental for your outdoor event, Signature Event Rentals has you covered – literally! Check out our selection of gorgeous white tent rentals and reserve yours today.

 

Ways To Decorate For An Outdoor Spring Wedding

Ways To Decorate For An Outdoor Spring Wedding

Spring is the season of love and new beginnings, so it is no surprise that many couples plan their weddings for springtime. Some couples will plan their wedding around their favorite color scheme, while others choose to use the season as inspiration for their wedding decor.

At Signature Event Rentals, we offer wedding rentals to fit all themes and seasons. Take a minute to browse our selection of tables, chairs, decor, tents, and linens for rent and be sure to reserve your items early as spring is the beginning of our busy season!

Spring Wedding Decor Ideas

Get Ready For Your Spring Wedding Wedding Rentals
A Big Wedding Tent Rental

What screams spring more than a garden party with a high-peaked white tent? Complete the atmosphere with an elegant wedding tent rental. We have white tents to accommodate the largest of weddings, so if you have 40 people or 400, we can make it work.

A Springtime Color Scheme

Nothing says “It’s Spring” like walking into a scenery full of pastel colors that look like they were painted by Mother Nature herself. We offer wedding tablecloths for rent and coordinating napkins in an array of spring-worthy colors from light pink to robin’s egg blue, purple, lemon, green, and more. These can be draped over dining or cocktail tables and accentuated with floral centerpieces. These pastel colors can be incorporated into the bridesmaids dresses as well!

The Wedding Attire

Of course, the bride will want to choose a light, fun, and playful dress to accompany her spring wedding. She can look for a dress made with intricate lace or tulle, or even something a little funkier like feathers. The groom can get into seasonal attire as well! Choosing a navy or grey suite as opposed to a black tuxedo keeps things bright, and he can accentuate it with a pastel tie to match the bridesmaids’ dresses.

Nature-Inspired Wedding Chair Rentals

Even the chairs you choose for your wedding will play into the theme. We recommend Chiavari chair rentals – also known as Tiffany chairs. These beautiful chairs are inspired by nature in their design with their delicate timbers and look much airier than a typical folding chair. You can drape these with tulle or a light gossamer fabric to make them look even more elegant. For a spring wedding, we personally love our white and gold or white and silver Chiavari chairs.

The Right Flavors

From the drinks to dessert, having seasonally appropriate flavors will tie the entire event together. Choose lighter options for the main dish, such as fish or chicken as opposed to beef or pork, and opt for a white wine over a red. Incorporate fruits into the dessert such as lemon and lavender cake, fruit tarts, or strawberry-rhubarb pie.

Need Spring Wedding Rentals? We’ve Got You Covered

Signature Event Rentals offers the best wedding rentals in Fredericksburg and the surrounding areas. From tablecloths and linen rentals to tables, chairs, and tent rentals, we offer gorgeous wedding decor to make your special day go off without a hitch! Add your favorite wedding rentals to your wishlist today and reserve your beautiful decor!

5 Wedding Decor Ideas You Can Steal from Hollywood Movie Weddings

wedding

Movie weddings had always been pegs and hashtag goals of lots of brides-to-be. Luckily, these scenes with their beautiful settings and decorations don’t have to stay in movie fairy tales. You can make these Hollywood movie weddings yours.

Here are some movies you can watch and steal ideas from:

1. Bridesmaids

This 2011 film is about Annie, played by Kristen Wiig, the maid of honor in her best friend, Lillian’s (Maya Rudolph) wedding.

Lillian’s wedding scene is perfect, in a quirky kind of way. The fountain turning on, the fireworks and the triple puppies are just the cherries on top. The breathtaking waterfall background on top of a pool idea is totally genius! You can even use it as a projector screen as shown at the end of the ceremony where they flashed the message, “They do!” as well as the couples’ names.

You can copy that without breaking the bank by placing an actual projector screen large enough to cover at least an archway and projecting a waterfall animation at the bottom to make it seem real.

2. The Proposal

This is a story about how Margaret (Sandra Bullock) and Andrew (Ryan Reynolds) went from a boss-secretary relationship to fiancée-fiancé.

(Spoiler alert!) Even though they didn’t finish the wedding, it is worth mentioning that the decorations are absolutely beautiful. The wooden wedding arbor Margaret walked under, screams nature and forest, which shows how Andrew’s family is in touch with Mother Nature. The lights wrapped around the arch looked like fireflies!

You can copy this easily by collecting boughs and tying them up with ropes. It would be better if the branches are a bit pliable so as not to injure yourself in bending them into an arch. You can then wrap them with fairy lights or with greenery, flowers and jewels. You can even hang a curtain to make your entrance grander!

3. Sweet Home Alabama

Reese Witherspoon is up-and-coming designer Melanie who recently got engaged. But her husband Jake (whom she’s separated from), played by Josh Lucas, refuses to sign the divorce papers.

One takeaway here is that you shouldn’t be afraid to choose plain and simple. The simplicity lets the guests feast their eyes on beautiful things without going over the top — like those white folding chairs for the ceremony!

4. Mamma Mia

This film is based on a 1999 musical of the same name and it’s about Sophie (Amanda Seyfried) getting married and inviting all three of her mother’s past lovers, one of whom could be her father.

The film’s wedding scene is absolutely stunning! It was a rustic Greek wedding in a chapel on a hill. Her walk with a view of the setting sun is to die for. You can mimic that by placing the tent entrance with the sun setting behind you, so that your walk would have the sunset as its background.  

5. Princess Diaries 2: The Royal Engagement

Finally, the last on this list is the continuation of Mia Thermopolis’ story. After some unexpected news, she now has a month to marry so as not to lose the crown to a distant relative.

The wedding is obviously grand. The wedding hall gorgeous, especially with the marbled pillars. They were made more beautiful by the flowers arranged perfectly along the side of the pews and the church doors, as well as the astounding chandeliers.

You can imitate this perfect ornaments by keeping the decors minimal and going DIY on the chandeliers. You can transform a plain hanging light fixture by simply attaching twigs and filler flowers.

 

Decorating your wedding ceremony doesn’t need to be expensive and complicated like those Hollywood movie weddings, as long as you know what look you want to achieve. Congratulations and good luck planning!

(Photo by Anne Edgar on Unsplash)

How to Choose the Best Events Rental Company

events rentals

When planning an event, everything has to work out perfectly. Aside from the venue and the food, you need to find the perfect equipment, furniture, as well as decor for your event. Needless to say, you have to be knowledgeable (and vigilant!) when searching for the best events rental company.

So here are a few tips:

1. Look into the rental company’s reputation.

Find reviews from real people. It’s easy to fake online reviews nowadays so you have to be careful when reading them. Take reviews with a grain of salt. Is the person just complaining about something the rental company doesn’t have any control over or was it a legitimate complaint? It may be better to look at sites where the identity of the reviewer is known or verified, like Facebook reviews. You can also ask for feedback and recommendations from your friends and relatives.

2. Evaluate their responses and customer service.

Great companies value their customers’ input. When looking for a rental company for your event, find one that replies promptly, and makes sure you are both on the same page. Open communication is the key to the success of the partnership.

3. Check out their products.

They should provide clean, quality products and/or services. It doesn’t have to be the most expensive or top of the line, as long as it is at par with what they promised and/or what you’ve agreed on.

Visit their office and check the furniture and equipment available on site. Evaluate the quality of their items on stock. Check if the tables are balanced. You should also make sure that the linens don’t have stains on them.

4. Know what’s included in the package.

When they say complete package, what does that exactly include? Will the tables and chairs include the linen and chair covers? Ask for detailed descriptions. Read the fine print before signing any contract.

5. Assess their rates.

Just because it seems to be a good deal, doesn’t mean you should get it right away. If it looks too good to be true, most likely it really is.

Their rates should be competitive and should be at par with the quality of their products and services. However, don’t be afraid to check for deals either. Just be cautious because it’s better to be safe than sorry.

 

When looking to hire an events rental company, focus on finding the one that fits your needs for your event. Just like with any other products you buy, commissioning the best events rental company is easy once you know what to look for and where.

 

tables and chairsWhatever your budget, you deserve to have the best for your event. Contact Signature Event Rentals for all your event rental needs in Virginia.

 

Indoor or Outdoor Wedding: Weighing the Pros and Cons

wedding tent

Every bride wants her wedding to be perfect. Every decision she makes is a big one. There is a lot to consider when choosing whether to do your wedding indoors or outdoors. Let’s talk about a few pros and cons to help you decide.

Outdoor weddings

An outdoor wedding is perfect for those who won’t mind making Mother Nature a part of their special day. You can rent a farm, have your ceremony on the beach, or have a romantic garden wedding. Some brides even prefer to hold it in their own backyard to lessen the costs.

Venue

Pro: Abundant space

If you and your partner have a very large family — with children who’ll probably run around — holding your wedding outside is the better choice.

Con: Noise

You have to make sure your event is far from traffic noise, or that your program won’t get interrupted by mother nature.

Ambience

Pro: The Golden Hour

If you choose to hold it during the sunset, or just a bit after dawn, you’ll get the perfect photos courtesy of the magic hour.

Con: Bugs and blinding sun

Along with the golden hour, comes the bugs like mosquitos and crickets. And for sunny, daytime weddings, the bright, blinding sunshine might be a problem for your guests.

Decor

Pro: Lesser Decor

You can make use of the trees and the plants in the area. There’s natural lighting. Just be ready with artificial lighting once the sun sets.

Con: You need to be prepared

You’ll have to produce a wedding tent big enough to cover all the guests and the equipment, as well as the tables and chairs you rented, should the weather change.

 indoor wedding

Indoor weddings

Indoor weddings are more common. For an indoor wedding, you can have your wedding during any season or any weather. Plus there are many options for wedding venues, like fancy reception halls, hotel banquet rooms, or even historic buildings.

Venue

Pro: No weather issues

You don’t have to be afraid of ANY weather changes as you and your guests will be safe inside. Indoor temperature can be controlled and there will be no breeze to ruin the bride’s hairstyle.

Con: Fewer guests

Since space will be limited, you will have to limit your guest list, too. But that’s not such a bad thing if you’re on a tight budget.

Ambience

Pro: It’s cozy and intimate

Having your wedding indoors makes it more serene, solemn. It’s going to make the ceremony more private and personal.

Con: You will need to hire great photographers

Since your pictures would need more lighting, you’ll need the hired photographer’s equipment to make sure your wedding photos are perfect. Plus, since there’s no scenic view to take advantage of, you might need to provide your own backdrop for the reception.

Decor

Pro: Decorate to your heart’s content

You can recreate a fairytale scene or you can fill the place with fairy lights. Decorating would be a blast when you’re indoors. You can design your venue any way you want (or as long as the owner allows it).

Con: Costs would consume your wallet’s content

If you want to style the place and make it look great, you’ll have to spend a great amount — from flowers and centerpieces, to balloons and styrofoam pillars.

Indoor or Outdoor Wedding: What’s your choice?

Whether you will choose an indoor or outdoor wedding will largely depend on your budget and what your dream wedding looks like. Knowing the advantages and disadvantages of an outdoor or indoor wedding, what type of wedding would you choose?

 

Signature Event Rentals tentDon’t leave anything to chance when it comes to your dream wedding. Call Signature Event Rentals for your wedding tent needs.

Essential Wedding Rentals For Every Wedding

wedding couple

So you’re almost all set for the big day! Congratulations! Make sure you don’t miss out on any essential Virginia wedding rentals from Signature Event Rentals. Keep reading to learn how to decide how many tables and chairs you will need, as well as what size wedding tent rental.

Essential Wedding Rentals

Table Rentals

We’re starting with tables because, believe it or not, there can be a lot of variation in table sizes and shapes – even at the same wedding. If you are having a cocktail hour before your reception, you’ll obviously need cocktail tables. But you will also need dinner tables, perhaps a few banquet tables for the wedding party, banquet tables for the buffet, and possibly even a separate table for gifts. It is also not uncommon for couples to mix and match table sizes and shapes for their wedding to get the most out of their space.

With all the different types of tables, you are probably wondering, then, how many tables you will need. Our largest circle table rentals are 72” across, which can comfortably seat 10-12 adults. A 60” table can seat 8-10 adults, and a 48” circle table rental can seat 6-8. So take into consideration the number of guests when reserving your wedding table rentals.

If you go for banquet tables, keep in mind that each guest will need at least two feet of space along the table. So one side of an 8’ banquet table rental can seat 4 people comfortably.  That being said, you will obviously need to rent chairs as well. Be sure to get about 5% more chairs than expected guests, just in case a few last minute plus-ones join the party. Unfortunately, not everyone who RSVPs will show up, but you never know who will bring an uninvited guest in their place!

Tablecloth Rentals

Of course, you will most likely want to dress up your tables with tablecloth rentals. Linens for weddings do a lot to tie everything together. At our Virginia wedding rental company, we offer tablecloth and linen rentals in over two dozen colors. So whether you’re having a beachy wedding with aqua blue tablecloth rentals or a cozy fall-themed wedding with pumpkin colored tablecloths, you know we’ll have exactly what you need. And, of course, you can always count on our linens being delivered clean, wrinkle-free, and ready to go. Deciding how many tablecloths you will need is arguably easier than deciding how many tables. Simply make sure every table has a covering, and even mix and match colors for added flair.

Wedding Tent Rental

If you are having an outdoor wedding, as is common here during the spring and fall, you will obviously need a tent rental. Even if you don’t plan on using a tent, having a deposit on one for standby can make or break your wedding should the weather go south. As a leading provider of white tent rentals, you are sure to find the exact size and style you are looking for.

When deciding on a wedding tent size, there are a few things to take into consideration. The first is what will the tent be used for? If you are only using the tent for the reception and not for the ceremony, then you will need a relatively large tent. On the other hand, if you are planning to have your ceremony outside and your reception indoors, then a smaller tent will suffice. Let’s focus on the reception, though, as those will require the most space. A huge wedding with up to 400 guests and round dining tables will need our 40×100 large tent rental. For 200 guests, a 40×40 wedding tent will work, though it may be just a tad on the crowded side if you have tables and a dance floor. For smaller weddings with just under 100 guests, consider at least a 20×40 tent rental. If you are unsure how much space you will need, err on the side of too much rather than too little, especially if you feel there is a likely chance of rain or extremely hot weather. This will give you plenty of space for buffet tables and a large dance floor rental.

We Have The Virginia Wedding Rentals You Need

Based out of Fredericksburg, we serve the surrounding areas in Virginia as well as parts of Washington D.C. Make sure you have all of your wedding rentals booked well in advance so there are no last minute surprises. Reserve your tent, tables, linens, and chair rentals today!

7 Reasons You Need To Rent A Tent For Your Outdoor Wedding

wedding tent rentals

Most couples set the date for their wedding up to a year in advance. It’s no surprise why. With the tough competition for wedding venues, reserving that perfect space for your special day can be tricky. Most outdoor weddings are held in June, September, or October. It makes sense why, too. The weather is hopefully not too hot and not too cold, and you can enjoy the last bits of springtime or the bask in the beginning of fall. However, just because you picked out your day a year in advance doesn’t guarantee you’ll be blessed with perfect weather. And what are those soon-to-be-newlyweds to do if they have a special day that falls, say, in January or August? Today, we’re giving you seven good reasons to reserve a wedding tent rental for your special day, regardless of the time of year. Keep reading to find out more, or go check out Signature Event Rentals’ white wedding tent rentals to reserve yours today!

7 Reasons To Rent A Wedding Tent

  1. Rain: Putting a deposit down on a tent rental just in case is the least you can do to ensure your outdoor wedding goes off without a hitch. In fact, the only hitch on your wedding day should be you and your partner getting hitched! A tent rental is less expensive than canceling a wedding due to rain, so even if you’d rather not use a tent, having one on standby could make or break your outdoor wedding.
  2. Sun: On the opposite end of the spectrum, you might plan your wedding for a nice warm autumn day, and experience blazing sun and 80-degree weather the day-of. While some guests might rejoice, it most likely means your Great Grandma Mildred will be spending the day inside just to find some sun protection.
  3. Saves Money: We mentioned above that renting a tent is cheaper than canceling a wedding due to inclement weather, and that’s true. But that is not the only cost-saving factor at work here. For large wedding parties especially, you will almost always be able to find an outdoor venue that can accommodate your guests for less money than an indoor venue of appropriate size. Additionally, with the beauty of the great outdoors as your backdrop, you will most likely spend less on decorations for an outdoor wedding as well.
  4. It Just Looks Romantic: If you’ve ever watched a British romantic comedy movie, you’ve most likely seen some sort of outdoor garden party or event where everyone is dressed to the nines in big, gorgeous hats. The key feature of these upscale outdoor events is always a sprawling white tent rental. These tents add almost a royal fairytale-like element to any event and make weddings especially romantic.
  5. It Adds Atmosphere: Just as white tent rentals help to make a wedding day feel like a fairytale, they also help to create a cozy atmosphere. Something about being outside, but still being together under one roof makes everyone feel connected.
  6. It Opens Up Decor Options For an Outdoor Wedding: Even though outdoor weddings often use the natural surroundings as part of the decor, there’s only so much you can do to enhance it without a tent. Sure, you can put centerpieces and tablecloth rentals on the tables, but what else can you do? With a tent, you have the option to hang romantic lighting to create a warm and cozy mood or drape fabric around the tent to keep it mystical and airy. You can hang a disco ball above the dance floor or even set up some fun techno lighting to truly make it a party.
  7. You Can Utilize The Season: Since we’ve already established that wedding tent rentals are a must for an outdoor wedding, an outdoor wedding is essential for a seasonally-themed wedding. For example, do you want to have a winter wonderland-themed wedding? You could hang paper snowflakes inside a heated venue…Or you could take the party out into the actual snow. Perhaps a full outdoor reception in the snow would be a little chilly, but consider how unique it would be to have a snowy outdoor ceremony. A rented tent and a couple of space heaters will create a comfortable environment for your guests as you tie the knot. Additionally, an autumn-themed wedding will be much better suited to an outdoor venue surrounded by gold and red trees, as opposed to indoors. A rented tent can make this dream a reality.

Reserve Your Virginia Wedding Tent Rental Today

Winter, spring, summer, or fall – be sure you have a wedding tent rental on standby to ensure your wedding day is perfect. Located in Fredericksburg, Signature Event Rentals delivers premier wedding rentals to the surrounding areas in Virginia and Washington D.C. Whether you need a small 20×20 wedding tent rental or a giant 40×80 tent rental, we have you covered – literally! Check out our selection of gorgeous white tent rentals and reserve yours today.