Five Questions You Must Ask Your Event Supplier

Five Questions You Must Ask Your Event Supplier

Your event is often only as good as the suppliers or vendors you bring in. If you’re still on the fence about who’s best for the job, here are a few questions that could help you settle things.

Who were your previous clients?

Every event provider worth their name would know that client references are of vital importance. Not only do they serve to prove the track record of the provider, you can also use their opinions to gain insight into how the provider operates his or her business.

What fees can I expect?

The devil is always in the details, and that’s especially true when it comes to fees. Understand from the get go what items the fees include (or, arguably more important, what they do not include). There may be other fees like processing, labor, and transportation fees that you need to know about.

How much time do you need to set-up and tear-down the equipment?

Assuming they also have set-up and tear-down services (which you also have to confirm), you need to figure out how that would affect the timing of your event. You need to coordinate everything with your venue, and the rest of your staff.

What is your policy when it comes to equipment damage?

Damage fees can be significant, so you need to know what you’ll be facing when things don’t go as planned. Take note of the policy, especially what constitutes equipment damage. If you can, get a hard copy of the equipment value as well — this could be useful for insurance purposes. As well, clarify who will shoulder any damages off-site, such as while the equipment is in transit.

What’s your specialty?

Different event providers have their own styles, and their answer to this question may help you gauge if they are the right pick for the job. Think of it as a tie-breaker of sorts, when you’re considering different providers for your event. It’s always best to know if their aesthetic and their inventory match the look and feel you’re going for in your event.

Think of the whole process as a job interview of sorts. Eventually, you’ll find the perfect candidate to make your event as perfect as can be!


Do you need a stage for your upcoming event? Call Signature Event Rentals to reserve your stage and to ask for advice on setting it up.

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