How to Choose the Best Events Rental Company

When planning an event, everything has to work out perfectly. Aside from the venue and the food, you need to find the perfect equipment, furniture, as well as decor for your event. Needless to say, you have to be knowledgeable (and vigilant!) when searching for the best events rental company.

So here are a few tips:

1. Look into the rental company’s reputation.

Find reviews from real people. It’s easy to fake online reviews nowadays so you have to be careful when reading them. Take reviews with a grain of salt. Is the person just complaining about something the rental company doesn’t have any control over or was it a legitimate complaint? It may be better to look at sites where the identity of the reviewer is known or verified, like Facebook reviews. You can also ask for feedback and recommendations from your friends and relatives.

2. Evaluate their responses and customer service.

Great companies value their customers’ input. When looking for a rental company for your event, find one that replies promptly, and makes sure you are both on the same page. Open communication is the key to the success of the partnership.

3. Check out their products.

They should provide clean, quality products and/or services. It doesn’t have to be the most expensive or top of the line, as long as it is at par with what they promised and/or what you’ve agreed on.

Visit their office and check the furniture and equipment available on site. Evaluate the quality of their items on stock. Check if the tables are balanced. You should also make sure that the linens don’t have stains on them.

4. Know what’s included in the package.

When they say complete package, what does that exactly include? Will the tables and chairs include the linen and chair covers? Ask for detailed descriptions. Read the fine print before signing any contract.

5. Assess their rates.

Just because it seems to be a good deal, doesn’t mean you should get it right away. If it looks too good to be true, most likely it really is.

Their rates should be competitive and should be at par with the quality of their products and services. However, don’t be afraid to check for deals either. Just be cautious because it’s better to be safe than sorry.


When looking to hire an events rental company, focus on finding the one that fits your needs for your event. Just like with any other products you buy, commissioning the best events rental company is easy once you know what to look for and where.


tables and chairsWhatever your budget, you deserve to have the best for your event. Contact Signature Event Rentals for all your event rental needs in Virginia.


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24 thoughts on “How to Choose the Best Events Rental Company”

  1. My fiance and I are planning on holding our wedding outside, so we are wondering how to find the best event tent rental to use for it. So I like your advice to find a company that will be able to answer you promptly so that you can be sure you will be able to openly communicate with them. We will definitely have to start our search for an event tent rental service by focusing on those that answer us promptly.

  2. It’s good to know how to find a party rental service. I like how you said that you need to look at their reputation online. We’re hoping to rent some stuff for our son’s birthday, so this is great.

    1. Hi Ridley! Thanks for dropping by our site. Yes, we like to look for businesses that are known for consistently producing good products or services.

  3. I agree that you want to find a party rental that has clean, quality products. Checking out the products they offer first would be really helpful as well. My husband and I are looking for tables and chairs for a party we are planning, so we’ll have to find someone who is qualified to help us out.

    1. Thanks for dropping by our site, Hannah. Yes, if we’re talking about physical products, it’s better that we see the condition of the products that we’ll rent.

  4. I appreciate your advice on checking out the products before you rent them out to see if they are clean and of good quality. My sister is getting married next summer and is looking for an event equipment company to provide a dance floor and fun lighting. We will have to shop around and see if we can find a reputable company with good products to offer.

  5. Thanks for the tip to make sure the the rental service has clean and high-quality products. My friend just got engaged, and she really wants to have an outdoor wedding reception. I’ll definitely share this article with her, so thank you for the great tips.

  6. I thought it was helpful how you pointed out the need to look at a company’s reputation through their reviews before hiring them. This is definitely something I’ll be sure to do before hiring someone to handle my family reunion that I’m going to plan. I’d definitely feel a lot more confident hiring a rental company that has plenty of positive reviews.

  7. I like your tip about asking your friends and relatives for feedback and recommendations for the best party rental company. My sister mentioned that her company is having an anniversary party this next weekend, and she’s part of preparation committee. As I know she wants a reputable party rental company, I’ll suggest that she ask her friends and our relatives if they know good one which they’ve already tried.

  8. I think it can definitely help to take the article’s advice and evaluate the company’s customer service beforehand. After all, if you’re renting equipment for a party you are going to be dealing with customer service a lot. You want to make sure that you can not only get along with them, but that they are respectful of your time as a customer.

  9. My sister will be spearheading a fundraising activity in their company. It was explained here that when looking for an event place we should look for the company’s rates and evaluate their customer service. Moreover, it’s advisable to go to professionals for event rentals.

  10. You make a great point when you suggest looking at an event rental service’s products. It would be smart to check the quality of their materials before you hire them to make sure that they are going to work for you. My husband and I need an event rental service for our daughter’s rustic wedding, so we’ll have to check their products first.

  11. Thanks for the tips on choosing the best event rental company. I agree that you should be looking at reviews online from past customer; they can tell you a lot about how the company works. My mom is in need of some party seating for an event coming up; I will be sure to share this with her.

  12. I agree that you want to consider checking a furniture rental service’s website in order to get a better feel for their qualifications. It would be good to check things like reviews and referrals in order to know they do good work as well. My husband and I are looking for a furniture rental service, so we’ll have to check their website first.

  13. I like that you mentioned checking reviews on the marquee company that aren’t anonymous. This can sometimes be more real and accurate. It will also give you an opportunity to contact them personally and ask about the service.

  14. Thaks for the advice about finding an event rental service that you will have an open line of communication with. Finding someone who is going to keep you up to date on everything would help make the process go much easier. My husband and I need an event service to help at our daughter’s birthday, so we’ll have to consider how well they communicate first.

  15. Thank you for suggesting that you should make sure and find a company that has clean, quality products. My husband and I are wanting to rent a tent for my daughter’s party and need to find the right company. Hopefully, we can do some research and find the best company in our area.

  16. I agree that you want to consider the rates that an event rental charges. It would make sense to find someone who has fair prices. My fiancee and I need a jukebox for our wedding, so we’ll have to check the rates first.

  17. I really like your tip about making an effort to visit the rental company’s office and inspecting their products and stocks. If I were to rent portable restrooms for an outdoor party, I will definitely want to check if the units are clean, functional, and up to our standards. Thanks for this really insightful read about party rentals! This will surely help me pick out a rental company should I need to organize a party in the future.

  18. I agree that you want to check the rates of a party rental before you choose them. Finding someone who is qualified and who charges a fair price would be really helpful. My husband and I are looking for a party rental service for our wedding, so we’ll have to check their rates first.

  19. Thanks for the tips for choosing a party equipment rental company. I like how you said that it’s smart to actually look at their products to see if they are what we agree on. We don’t need the highest quality lights, tables, or chairs, but nice things would be good to have.

  20. My cousin is getting married next spring and will likely need some rental tents so thanks for sharing this. I like your point about checking out their products beforehand. I’ll be sure to have him visit the office and check the equipment in-person so he can evaluate it.

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